How to Upload Photograph, Signature & Documents for SBI CBO 2026

As part of the online application process for SBI CBO 2026, candidates must upload their photograph, signature, and supporting documents accurately. Any discrepancy in file format, size, clarity, or placement may lead to rejection of the application. Ensuring that all files meet the specified requirements is crucial for successful submission.

How to Upload Photograph, Signature & Documents for SBI CBO 2026

The SBI CBO Recruitment 2026 application portal is strict about document specifications, so even minor mistakes, like an oversized photograph or an unclear signature, can result in your form being rejected. This article provides a complete, step-by-step guide to help candidates upload their documents correctly, highlighting the required formats, sizes, and tips to avoid common mistakes.

1. Documents to Be Uploaded

All documents must be clear, readable, and properly scanned. Incomplete uploads can result in application rejection. Before starting the application, ensure you have all necessary files scanned and ready. These include:

Image Files (JPG/JPEG)

• Recent passport-size photograph
• Signature
• Left thumb impression
• Handwritten declaration

PDF Documents

• ID Proof (Aadhaar, PAN, Passport, or Driving Licence)
• Proof of Date of Birth
• Educational Certificates (Mark sheets, Degrees)
• Experience Certificates
• Resume / Biodata
• Latest Salary Slip / Form-16
• Caste / EWS / PwBD Certificate (if applicable)

2. Photograph Upload Guidelines

Ensure the photograph is recent and matches your current appearance. Your photograph is a crucial part of the application. Follow these specifications:

• Format: JPG/JPEG
• Size: 20 KB – 50 KB
• Dimensions: 200 × 230 pixels (preferred)
• Color: Recent, colored, passport-style photo
• Background: Light-colored (preferably white)
• Face: Clearly visible without sunglasses or caps (religious headwear allowed if face is visible)

3. Signature Upload Guidelines

The signature must be your own. Any mismatch with your exam signature may lead to disqualification. Your signature must be uploaded carefully to match your exam records:

• Format: JPG/JPEG
• Size: 10 KB – 20 KB
• Dimensions: 140 × 60 pixels (preferred)
• Ink: Black or blue, on white paper
• Style: Only in running handwriting, not in capital letters

4. Left Thumb Impression

This is used for identity verification during recruitment. Candidates must also upload their left thumb impression:

• Format: JPG/JPEG
• Size: 20 KB – 50 KB
• Dimensions: 240 × 240 pixels (preferred)
• Ink: Black or blue on white paper
• Clarity: Ensure the print is clear and centered

5. Handwritten Declaration

A handwritten declaration is mandatory for SBI CBO applications:

• Format: JPG/JPEG
• Size: 50 KB – 100 KB
• Dimensions: 800 × 400 pixels (preferred)
• Ink: Black on white paper
• Style: Candidate’s own handwriting, not capital letters

Declaration Text:

“I, __________ (Name of the candidate), hereby declare that all the information submitted by me in the application form is correct, true and valid. I will present the supporting documents as and when required.”

6. PDF Document Specifications

All supporting documents must meet the following requirements:

• Format: PDF
• File Size: Maximum 500 KB per document
• Page Size: A4
• Clarity: Scanned documents should be clear and readable
• Typical PDFs include: ID proof, date of birth proof, educational certificates, experience letters, salary slips, and caste or category certificates.

7. Step-by-Step Upload Process

Follow these steps to upload your documents correctly:

• Login to the SBI CBO 2026 application portal.
• Navigate to the document upload section.
• Upload each file in the respective section: photograph, signature, thumb impression, declaration, PDFs.
• Click Upload and select the correct file from your device.
• Preview each uploaded file to ensure clarity and correct format.
• If any file exceeds size limits or doesn’t meet specifications, the system will show an error message.
• Once all files are uploaded, submit the application form.
• After final submission, you cannot edit uploaded files. Ensure all uploads are correct before submitting.

8. Tips for a Smooth Upload

• Use a scanner or high-resolution camera for clear images.
• Crop and resize images before uploading to meet dimension requirements.
• Check file sizes before uploading to avoid errors.
• Preview each document after upload to ensure visibility.
• Apply well before the deadline to avoid last-minute technical issues.

Common Mistakes to Avoid During Upload

Uploading your documents for SBI CBO 2026 may seem straightforward, but even small mistakes can lead to rejection. To ensure a smooth application process, avoid these common errors:

Incorrect File Format

• Photograph, signature, thumb impression, and handwritten declaration must be in JPG/JPEG format.
• All supporting documents must be in PDF format. Uploading the wrong format can result in an error or rejection.

File Size Issues

Uploading files smaller or larger than the prescribed size may cause technical errors or rejection.

Blurry or Low-Quality Images

• Ensure all images and PDFs are clear and readable.
• Blurry photos, unclear signatures, or illegible documents may lead to disqualification.

Wrong Dimensions: Using incorrect dimensions can trigger an upload error or rejection.

Mismatch of Signature or Thumb Impression

• The uploaded signature must match the one used during the examination.
• Thumb impression must be clear and centered. Any mismatch may lead to verification failure.

Handwritten Declaration Errors

• Must be written in your own handwriting, not in capital letters.
• Must match the prescribed declaration text exactly.
• Uploading Wrong Documents in the Wrong Section
• Photo in the signature section, or resume in the ID proof section, can cause automatic rejection.

Delaying Submission: Waiting until the last moment may cause server issues or technical glitches. Upload files well before the deadline.