An essay writing requires three basic things:
- Introduction: A right start with bold words
- The main body: Express your ideology and stick to context.
- and the Conclusion: End with contempt to the topic.
Nowadays writing a letter is considered an old school habit to convey the message or feelings. It used to be a beautiful habit of writing every thought of your while indulging yourself in the activity. It used to be enthusiastic for the reader and could feel the emotions. Well, the case was a bit different while writing to an official but the handwritten pieces were full of energizing aura from the sender.
Informal: A writing style where you share all the emotions freely and customized the expressions.
(a) FORMAL LETTER
- Sender’s address and date: According to the rules, it is important to begin the letter with the address and other contact details of the sender. Followed by this, one has to mention the date on which the letter is written.
- Recipient’s name and address: After you have written the date, you have to mention the recipient’s name and full address. This should come 4-6 lines after the date.
- Salutation: The salutation should have a greeting word or phrase followed by a personal title – Mr./Ms. – and the full name of the person. Some of the letter salutations that you can use for business letters include Dear (full name), Dear Sir/Madam, etc.
- Subject: The subject line, where you have to mention the purpose of the letter in short. Make sure that the subject line is in upper-case characters and is aligned either to the left or to the center.
- Body: The body of the letter can have 2-3 paragraphs. In the introduction, talk about the reason for writing the letter and in the following paragraphs, you can give the necessary details. It is important to maintain double-line spaces between paragraphs when you are writing a business letter.
- Complimentary closing: Finish the letter with Complimentary closing ( Respectfully Yours, Sincerely, etc.) Leave four blank spaces after the complimentary closing and then, write your full name. The blank space should be used to sign your name.
- Enclosure: If you have enclosed some documents with your letter, it is important for you to mention it just below your name. Leave two spaces and write ‘Enclosure’ or ‘Enclosures’ below it. If you have attached more than one enclosure, do not forget to mention the correct number in brackets.
|BUSINESS LETTER FORMAT
Dear Mr./Ms. (Recipient’s Full Name),
Subject: (PURPOSE OF THE LETTER)
In the first paragraph, you can introduce yourself, if the recipient does not know you. After this, mention the purpose of the letter. (Use Double Paragraph Spacing)
In the second paragraph, give out the details i.e., the facts that support the statement you made in the first paragraph. You can end the letter with this paragraph or you can have another one if the information you want to convey does not fit in this paragraph. Complete the letter by thanking the recipient for taking out time to read the letter.
Enclosure(s) (mention the number)
Greetings: Start off an informal letter with a ‘dear’. Put the name after that and then put a comma. e.g Dear Shiva.
Body: While writing the main content of the letter the basics that you should keep in mind:
1. Paragraphs: They should be indented describing emotions in a flow.
2. Informal language usage: Be as friendly as possible. But don’t go overboard. Do keep in mind to whom you are writing the letter. Don’t write to your father, ‘Hey dude! What’s up?’, but at the same time don’t make the letter boring.
3. Punctuation, spellings, and grammar: While writing a letter, nothing can be worse than spelling, grammar and punctuation errors. A wrong use of punctuation can change the entire meaning of what you are trying to convey. Things such as
‘how are you hope you enjoyed your stays at grandparents house. Suman going to New Delhi yesterday’
The above sentence makes no sense. It will only confuse the reader. So be careful.
4. Use active voice: To make your letter more conversing and fascinating write it in the active voice. It’s as if the person is conversing with you face to face.
5. Put in questions: Questions ensure replies from the reader, who doesn’t like a good response to the feelings you poured out in the writing.
6. Close with a Compliment: Sign off in a friendly manner such as ‘Love,’ or ‘Missing you loads’, ‘Love you forever,’, etc. Don’t forget to put a comma after the compliment.
Add your name after that.
Postscript (PS): Sometimes, while in a hurry, we often forget to include something in the letter. You can put that in the postscript, at the bottom of the letter as P.S. I travelled to Dubai last week.
Some important topics for Essay:
- FDI in the Insurance sector: Risk or Opportunity.
- Penetration of Insurance in rural areas.
- Pros and cons of the merger of public sector Insurance companies.
- Reforms in the Indian Insurance sector.
- Pros and Cons of getting Insurance plan online.
- Your friend/sibling congratulating him/her on their selection in LIC AAO Mains.
- Your friend encouraging and advising him to plan his own business startup.
- Your parents telling them about your success in your new job and life in the new city.
- Letter to your sister informing her about your recent experience of travelling abroad.
- Letter to your friend informing the consequences of over speed and to keep cautions while driving.
Some important topics for Formal Letter:
- Letter to the editor showing your concern over pollution
- Letter to the editor about the fake news and its aftermath.
- Letter to a newspaper editor explaining the importance of voting in General Elections.
- Letter to your insurance company for the claim of damage to your bike.
- The director of your college asking him for arranging a session on Stress Management.
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